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Apprentice Receptionist

Inspired Energy
Pay: £153.55
Location: Lancashire Preston United Kingdom
Category: Entry Level
Available from: Nov 2020
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E03532427
2020-10-02 2020-10-31

Job Description

The general administration duties within this role may include:




  • Operating the Telephone system in a professional manner, filtering and assisting with calls across the business

  • Sorting out the reception rota so that the phones/desk are covered during periods of absence

  • Meeting and Greeting visitors ensuring they are issued with passes and offered refreshments

  • Ensuring all meeting rooms are booked informing the host of any potential double bookings

  • Keeping the rooms in a nice, clean and tidy condition before and after all meetings

  • Liaising with IT for any visitor support that may be needed

  • Ordering refreshments and lunches as requested

  • Board Room – ensuring the room is tidy and clean and refreshments stocked

  • Managing the booking of Company Cars and checking they are returned in good condition and with at least a quarter of a tank of petrol

  • Reporting of any facility issues to Andrea cc IT

  • Ordering and maintaining Stationery and consumables stocks – obtaining the best prices available to us

  • General office duties to ensure that all sections of the building are presentable at all times including liaising with the housekeeper

  • Capturing holiday requests and updating TMS to assist HR when needed

  • Ad hoc projects as required to help the departments across the group


Personal Qualities :

  • Professional and confident manner with effective communication skills

  • Attention to detail and ability to meet tight deadlines

  • Excellent telephone manner and Customer Service Skills

  • Smart and presentable at all times

  • A good 'Team Work' ethic



Skills Required :

  • Experience gained preferably in the Energy Sector

  • A good working knowledge of all Microsoft office applications and room booking/calendar systems

  • Previous office experience and using a switchboard system if applicable



Future Prospects :

  • The opportunities in the world of business are endless

  • Many apprentices start in business administration, customer service or accountancy, which are great stepping stones into lots of exciting careers

  • You can go on to specialise in a particular field and into management.

  • You will find people who started in administration working in all professional areas and at all levels 

  • If you are good at IT, have good attention for detail and enjoy working with others then a Business Apprenticeship could give your career a great start

     


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