Job Description
Your duties will include:
- Provide administrative support to the practice team, typing and clerical work to include the preparing of documents and responses for signature
- Produce and circulate documentation for meeting meetings as required and then minute as required
- Assist with the development of work systems within the practice team to improve organisational efficiency
- Maintain the practice stationery and consumables stock; re-order as necessary ensuring cost efficiency and value for money
- Undertake any other administrative and clerical duties commensurate with qualifications and experience
- Co-ordination, planning and support to internal and external training, and practice events
- Respond to all queries and requests for assistance from patients and other visitors
- Keep surgery areas neat and tidy and ready for use
- Scan non clinical and clinical correspondence in line with current scanning procedures
- Assist the Practice management team in the ongoing development of recall systems for patients in line with the quality and outcome framework and the local quality contract
- To deal with and ensure appropriate actions are undertaken with mail from outside / inside the organisation in a timely manner
- Develop health promotion calendar in line with national diary for patient information ensuring the websites and notice boards and other forms of patient communication channels are updated accordingly
Personal Qualities :
- Work as part of a team, supporting others
- Flexibility and adaptability
- Positive approach to change and the ability to adapt to new situations and changing priorities
Skills Required :
- Computer skills and basic keyboard knowledge
- Excellent communication skills in order to pass on information / written / telephone / verbal
- Understand the importance and limits of confidentiality
Future Prospects :
The post is evolving with the national requirements for the provision of general medical services to patients. The ability for a motivated individual to develop core skills and competencies within the organisation is key and potentially could provide opportunities for future employment.
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