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Apprentice Recruitment Resourcer / Receptionist

Claibon Property Services Ltd
Pay: £192.25
Location: London London United Kingdom
Category: Entry Level
Available from: Feb 2020
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E03441791
2020-01-14 2020-02-15

Job Description

Purpose & Scope of post;




  • To work closely with the Office Administrator to fully support the Consultants of Claibon Recruitment to build existing contacts and establish new business leads

  • Reporting to Team Leader/Administrator



Phone calls;




  • Answer and field all incoming calls on main line as first point of contact and ensure all calls are forwarded to the correct colleagues

  • Ensure that telephone messages are e-mailed to relevant colleagues when they are busy

  • Notify team members of urgent matters needing attention on mobile numbers when absent from the office

  • To chase ‘no show’ appointments to rearrange or obtain cancellation details as appropriate



Reception Duties;




  • Meet and greet all visitors to the office

  • Create and update candidate files on Influence for all new candidates

  • Obtain relevant copies of required documents for all candidates upon arrival and before they are interviewed by the Consultant

  • Uploading candidate photos onto Influence

  • To prepare required documents for interviews for all consultants



Recruitment Administration;




  • Check new candidates are not on Influence and phone them to arrange interviews for CG

  • Phone all ‘old’ candidates to arrange interviews for CG

  • Email the candidates who do not answer and the consultants of any been in before with summary notes for CG

  • Adding and amending outlook calendar interview appointments accordingly

  • Sending confirmation emails to all arranged interviewees requesting that they bring their passports, reference and all other relevant documentation

  • Take full responsibility for CG’s candidates in ensuring the paperwork is scanned on the candidate’s influence file

  • Send candidate CV to Debbie for typing when requested by Consultants

  • Newbies – Obtaining, availability and compiling for CG’s candidates

  • References - Obtaining, collating, journaling and awaiting approval for references for CG’s Candidates



Office Administration;




  • The Administrator is expected to be flexible and undertake duties as required by Claibon

  • File emails away daily to ensure easy reference to them later is needed

  • Creating new temp packs as and when required

  • Go through Temp Packs with candidates, after interviews

  • Undertake any other adhoc duties as required



Post;




  • All post to be delivered to Mail Box Etc. by 14:30 each day. When requested, use special delivery, first class, second class

  • Open all post address to Claibon, except those stated private and confidential and pass to Claire immediately



The duties will include the following:




  • The initial role will be very much based resourcing candidates. This will be speaking to existing and new candidates on a daily basis, finding out if they are looking for work, what they are looking for, how good the candidates are, if we have any suitable requirements on a permanent or freelance basis etc.

  • Secondly it will be to build relationships with these candidates, they are always useful to have relationships for referrals, colleagues looking for work etc.

  • To source new candidates, or gather names through various sources, such CV Library, Total Jobs and Social Media

  • Generating new business

  • Business development of new and existing clients and showcasing our company both over the phone and face to face

  • To look after our Database – this is very important as it contains all our information on clients, candidates etc.

  • Updating information on database and sourcing of candidates, clients and contacts. The Database is very important as it contains all our information on clients, candidates etc.

  • Social Media

  • General office

  • Screening applicants via telephone interviews

  • Maintaining communications with applicants

  • Taking messages and passing these onto the relevant parties

  • Manage the entire recruitment process from taking a vacancy through to placing a candidate in the job

  • Use of ICT



This is an ideal role, for candidates who wish to make a career in sales / recruitment.


Personal Qualities :

  • Must be supportive of the company in supplying a consistent quality service to clients

  • Must be organised and able to work under pressure

  • Must be enthusiastic and positive in dealing with enquiries

  • Be punctual, conscientious and hard-working, prepared to work extra hours on the occasions that work dictates

  • Organised

  • Self-motivated individual 



Skills Required :

The ideal candidate for this role must have the following attributes:




  • Excellent communication skills – Written/Verbal/Interpersonal

  • Not frightened to pick up the telephone and call candidates and clients

  • Good research and internet skills and attention to detail

  • Excellent team player

  • Confident individual 

  • Excellent telephone manner



Future Prospects :

There is an opportunity for a full-time role upon completion of the apprenticeship.


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