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Business Administration Apprentice

Rainham Mark Grammer School
Pay: £175.00 - £210.00
Location: Kent Gillingham United Kingdom
Category: Entry Level
Available from: Mar 2019
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02804912
2019-02-14 2019-03-01

Job Description

The employer has asked that you do not contact them directly. Doing so could jeopardise your application.



If you do not meet the criteria for this position, your application will not be considered.



Main duties:




  • Assist in processing orders ensuring sufficient funds are available beforehand, receive delivered goods and process invoices

  • Set up products in the finance system so students can make online payments

  • Provide assistance to staff with regard to financial issues, for example, placing and following up orders, advising on best value, providing details of alternative suppliers

  • Ensure the safe receipt, handling and banking of monies and cheques received as required

  • Assist in issuing petty cash payments, ensuring required receipts and signatories are obtained for all purchases as required

  • Provide efficient finance and administration assistance as required

  • Assist in maintaining and updating information held on school databases, in particular those relating to finance including recording expenditure and income, accessing and producing reports for budget holders

  • Liaise with suppliers, contractors, other schools and organisations, budget holders and attend to queries as required

  • Assist in the circulation of incoming mail and outgoing post including governors’ mailings, taking appropriate action as necessary

  • Establish and maintain good relationships with all students, parents/carers, colleagues, suppliers and contractors

  • Assist in transferring data safely when database systems are introduced and/or changed

  • Assist in the setting up and maintaining of archive files and historical data

  • Ensure that all administrative/clerical duties, checks, documentation and reports are completed to the required level of accuracy and within deadlines

  • Answer incoming and internal calls, dealing with requests and enquiries and taking messages as required

  • Process, input and extract data held on the school’s database systems as required

  • Maintain both manual and computerised record and filing systems in line with requirements

  • Contribute to the evaluation and development of financial systems and procedures


Personal Qualities :

  • Confident when dealing with people



Skills Required :

  • Good telephone manner

  • Interpersonal skills



Future Prospects :

  • Potential for full time employment for the right candidate

  • Many employers retain apprentices in full/part time positions

  • The qualifications you gain can also help you to get into higher education or other employment

  • Being an apprentice gives you the opportunity to gain a recognised qualification and developing professional skills whilst earning a salary, inside some of Kent’s best companies

  • Once the apprenticeship has been achieved you will have the skills, abilities, and experience to update and enhance your CV, to make it attractive to potential employers


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