Job Description
Main duties and responsibilities:
- Dealing with enquiries from individuals, community and organisations as appropriate
- Liaise with local organisations such as the police, council, housing providers and other voluntary organisations as and when required
- To prepare and distribute publicity and promotional material
- Liaise with suppliers and clients
- Handling correspondence and ensuring letters are responded to in a timely and appropriate manner
- Liaise extensively with professionalism and diplomacy with individuals at all levels
- Handle confidential information with complete discretion
- Day to day office requirements include: filing, faxing, photocopying etc
- Help prepare the organisation’s newsletter and update the website
- Helping with the running of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality
- Stationery and Office Environment:
- Monitor organisation’s stationery stock levels
- Order general stationery and special orders online
- Monitor the operation of office equipment and obtain technical support when needed
- Refreshments:
- Arrange refreshments and buffets for meetings when required
- Organise travel arrangements for conferences and off site work visits
- Administration:
- Type and word-process various documents and electronic information
- Providing administration support to teams as required
- Arrange and participate in meetings, conferences, and project team activities
- Administering annual staff leave, sickness and attendance reports
- Organising inductions for new starters in conjunction with HR
- Manage, organise, and update relevant data using database applications
- Communicate and provide information by relevant methods internally and externally to assist and enable organisational operations and effective service to connecting groups
- Deal with general enquiries
Personal Qualities :
- Able to work on own initiative
- Positive attitude
Skills Required :
- Good IT competency
- Able to communicate confidently with others both in spoken and written forms
- Experience of working in an office environment
Future Prospects :
- There may also be the possible progression onto a further apprenticeship within the company.
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