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Office Administrator Apprentice

Community Foundation
Pay: £138.75
Location: West Midlands Birmingham United Kingdom
Category: Entry Level
Available from: Jan 2019
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02757497
2019-01-03 2019-01-22

Job Description

Main duties and responsibilities:




  • Dealing with enquiries from individuals, community and organisations as appropriate

  • Liaise with local organisations such as the police, council, housing providers and other voluntary organisations as and when required

  • To prepare and distribute publicity and promotional material

  • Liaise with suppliers and clients

  • Handling correspondence and ensuring letters are responded to in a timely and appropriate manner

  • Liaise extensively with professionalism and diplomacy with individuals at all levels

  • Handle confidential information with complete discretion

  • Day to day office requirements include: filing, faxing, photocopying etc

  • Help prepare the organisation’s newsletter and update the website

  • Helping with the running of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality

  • Stationery and Office Environment:

  • Monitor organisation’s stationery stock levels

  • Order general stationery and special orders online

  • Monitor the operation of office equipment and obtain technical support when needed

  • Refreshments:

  • Arrange refreshments and buffets for meetings when required

  • Organise travel arrangements for conferences and off site work visits

  • Administration:

  • Type and word-process various documents and electronic information

  • Providing administration support to teams as required

  • Arrange and participate in meetings, conferences, and project team activities

  • Administering annual staff leave, sickness and attendance reports

  • Organising inductions for new starters in conjunction with HR

  • Manage, organise, and update relevant data using database applications

  • Communicate and provide information by relevant methods internally and externally to assist and enable organisational operations and effective service to connecting groups

  • Deal with general enquiries


Personal Qualities :

  • Able to work on own initiative

  • Positive attitude



Skills Required :

  • Good IT competency

  • Able to communicate confidently with others both in spoken and written forms

  • Experience of working in an office environment



Future Prospects :

  • There may also be the possible progression onto a further apprenticeship within the company.


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