Job Description
This opportunity is a fixed-term opportunity from January-August 2019 supporting the Championships Coordinator.
The role includes assisting in the day-to-day running of the Control Office, assisting in the creation of event sheets, management manuals, signage, menu preparation, proofing and printing. Ensuring proper flow of office procedures and supporting the office by carrying out common office duties. Maintaining a positive and friendly company image by co-acting as the first line of contact to clients, staff and suppliers in person and via telephone.
Job Duties:
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and telephone, and transfers them as necessary
• Drafts, formats, proofs and prints relevant documents. Photocopies and files appropriate documents as needed
• Supports with updating menus, proof reading menus and liaising with printers to ensure menus are produced in a timely fashion
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Communicates with relevant departments to update manuals for the managers at The Championships, Wimbledon
• Maintains stock list and post-Championships Control Office stock take
• During the Championships, assists in the Control Office acting as the central communication point, recording all calls (telephone and radio), requesting support from relevant teams, escalating any issues/emergencies and keeping all parties informed at all times
Qualifications
- • Prior office management experience preferred • Excellent time management skills and ability to multitask • Exceptional communication and customer service skills • Strong attention to detail • Ability to work under pressure in a busy office environment • IT skills, including proficiency with Microsoft Office programs, Outlook Email Systems and a strong proof reader • Strong prioritisation and organisation skills • Ability to work without supervision • Ability to handle confidential information • Strong record keeping skills