Job Title: Personal Assistant / Minute Taker (Interim Contract)
Contract: Initial 2-month fixed term, followed by rolling monthly contract
Working pattern: Monday–Thursday 9:00–17:30, Friday 9:00–17:00 (to be confirmed at interview)
Location: Aylesbury
Working arrangement: No home working during the first three months (to be reviewed thereafter)
About the Role
We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload.
The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months.
Key Responsibilities
Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service
Manage and maintain efficient systems for logging, storing, and archiving information
Handle correspondence (electronic and written), often of a highly confidential nature
Arrange meetings and conference bookings, including room bookings and scheduling
Prepare agendas, collate papers, and ensure timely distribution of documents
Attend meetings and produce accurate, high-quality minutes
Liaise with external suppliers and stakeholders as required
Manage meeting processes, including tracking actions, deadlines, and reminders
Provide high-standard typing and general administrative support
Ensure confidentiality and security of sensitive information at all times
Undertake and manage ad hoc projects and research tasks
Support the development and maintenance of electronic document management systems
Promote good administrative practices across teams and disciplines
Provide cover for other Executive Support/PA roles when required
Requirements
Extensive professional minute-taking experience in a busy environment
Previous experience working at Personal Assistant (PA) or Executive Support level
Strong organisational and administrative skills
Excellent written communication and attention to detail
Ability to manage confidential information with discretion
Confident working independently and managing multiple priorities
Experience supporting meetings, senior stakeholders, and complex scheduling
Additional Information
This role requires a high level of professionalism and reliability
No hybrid or home working during the initial three months (subject to review thereafter)
Flexibility and adaptability are essential due to the nature of the workload