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A Guide To Graduate Administration Jobs

About Graduate Administration Jobs
If you are reading this article then chances are, you are thinking about applying for graduate jobs in administration once you have graduated from university. The beauty of jobs in administration is that they come in all shapes and sizes and you could be working in just about any sector. This means there could be lots of opportunities out there for graduate employment.

Whatever type of graduate administration jobs you do, you will most likely be based in an office and, in most cases, travel as part of your job will not be necessary. In any business or company, the administration team are essential in the ensuring the smooth running of the firm and there are many different aspects to the role of the administrator.

Depending on where your are doing graduate admin jobs you could be doing anything from writing reports and policies, to organising and coordinating meetings, to managing budgets and looking after more junior office and clerical staff to make sure tasks such as filing and data entry are happening effectively. In some administration jobs, you might also take on some HR duties such as helping to recruit staff and deal with other staff management issues such as disciplinary procedures or payroll.

What Are The Different Types Of Graduate Administration Jobs?
Depending on the company you are working for and your own skills and preferences, there are different types of administration graduate careers you could do. If you are part of the administration team for a large company, you might be concentrating on particular duties, whilst smaller companies might require you to do multiple duties.

Let’s take a look at some of the different types of office administration jobs you could be doing as a graduate:
  • Business Administration Graduate Jobs: Business administration graduate jobs are usually done by those who have done a degree in Business Administration or a similar qualification. As well as doing administration tasks, more senior roles will see you keeping business programmes and software up to date to ensure the effective running of the business. You will also be required to liaise with company employees in other areas of the firm as well as customers and professionals from other companies. Business administration tasks require you to wear different heads throughout your working day. You are one of the most central parts of the company.
  • Graduate PA Jobs and Private Secretary Jobs: Graduate PA jobs could see you working directly with one person within the company or you might look after two, depending on their role. A PA, sometimes known also as a private secretary, has lots of responsibility as they carry out administrative tasks for senior managers and directors within a firm. You could be doing private secretary jobs for the CEO.
  • Hospital Administration Jobs: The healthcare sector is varied and hospital administration jobs could be in large city hospitals or small private hospitals. In larger hospitals, you might be responsible for administrative duties in a particular department whilst smaller set ups would see you looking after the administrative needs of the whole facility. For graduate hospital administration jobs and other senior healthcare administration jobs, you might be required to have a related degree in subjects such as Business Administration or Public Health. Some people in top hospital administration jobs also have a Masters.
  • Education Administration Jobs: For graduate education administration jobs, there is no umbrella, one size fits all, job description as it really depends on the type of education facility you are working in. You could be doing graduate admin jobs in a small primary school where you have sole responsibility for administrative duties. Or you could be working in a large university with thousands of students and multiple campus facilities.
  • Specialist secretary jobs: As well as general office administration jobs for graduates, some roles require specialist knowledge. Medical secretary jobs or legal secretary jobs, for example, will require knowledge of specialist language and terms.
What Do Employers Look For In Their Candidates?
For any type of graduate administration jobs, employers need to know that you are superbly organised and have a genuine love of everything being orderly. On top of that, some of the typical attributes and skills that employers will look for are:
  • Strong competence with Microsoft Office such as Word, Excel and Powerpoint.
  • Familiarity with administration software packages related to the sector you are working in.
  • Dealing with confidential or sensitive information.
  • Excellent communication skills - dealing with senior staff, junior staff, customers, representatives of other companies. This could be in writing, by phone, video calls or in person.
  • Ability to thrive in constantly changing environments and an ability to identify where administrative issues affecting company performance could be improved.
  • Leadership skills - an ability to lead projects and direct staff in junior posts.
What Is The Salary For Graduate Administration Jobs?
At the beginning of your career in administration, you may not feel like you are getting the financial reward you deserve for the amount of responsibility you are given. However, graduate administration jobs offer fast track opportunities and, depending on the type of company you are working for, you could soon be in one of the best paid careers when it comes to graduate jobs. Business administration jobs and healthcare administration jobs, in particular, can offer particularly attractive salaries in the future.

Career Progression
As we said, administration staff are at the centre point of the smooth running of any company. You will often be dealing with staff and issues from all sectors of the company and this means you are in a position to get an overview of the many roles. You might choose to change career path and use your organisational skills in other ways to gain promotion in other areas of the company. Or, if you want to stay in administrative roles you can work your way to more senior positions,gaining more professional qualifications en route. These qualifications could be in finance or HR, for example.

Apply for Graduate Administration Jobs In The UK
So do you think you have got what it takes to thrive in the world of administration? If you are able to stay organised in pressured and constantly changing situations and you love to multitask, apply for graduate administration jobs now and you could soon be on the path to a lucrative graduate career.

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