Job Title: Framework Administrator
Reports to: Team Manager
Purpose:
Aligned to sales leads, this role is primarily to support the sales leads to enable them to secure business through existing government frameworks. This role will be the single point of contact for inbound/outbound calls and inbox management along with managing the framework MI reporting and internal SharePoints. This role also provides direct support to internal bid managers along with bid coordination for customer opportunities and tenders.
Key Responsibilities:
Full ownership of the framework inbox, monitoring it periodically throughout the day
Filing relevant emails into the corresponding folders Ensuring that all passwords are updated on a monthly basis.
Monitor all portals and associated emails for potential sales opportunities
Support for Bid Managers to ensure Proposal Content meets client requirements
Provide information & inputs into Framework related SharePoint and Intranet
Co-ordinate corporate governance requirements and ensure governance objectives are correctly carried out
Work with the relevant sales channels (Public Sector Print, PC, supplies etc.) to ensure that their opportunity search keywords are accurate
Distributing all sales opportunities received in the bid team inbox from the various portals, along with all information available
Follow up all distributed leads, both 24 and 48 hours after sending through the lead to the relevant sales channel Monitor and record all leads that have come through, using the lead tracker spreadsheet to capture the information
Working with the Head of Bids and Bid Managers to maintain the accuracy of the tender pipeline workbook
Support the Bid Manager in working with the relevant sales channel to ensure all missing information is completed in a timely manner
Compilation and distribution of the weekly report, ensuring that the information is accurate and format / layout of the report is easy to digest
Provide support to the team when needing meeting rooms and setting up meetings Record any actions from the weekly Bid Team meeting, agreeing the timescales for completion with the Head of Bids
Distribute the minutes from the weekly Bid Team meeting Complete all standard company questions e.g. turnover, contact details, structure etc. on PQQs / ITTs / RFPs
Where required support the sales channels in completing standard questionnaires required to get onto organization's supply chain.
Skills:
TypeDescription
Knowledge
Proficient Excel user
SFDC knowledge
SharePoint building knowledge
Internal / External Relationships
Relationships with various Business Units
Relationships with internal & external support functions (i.e. field account managers, Field account managers, Sales leads, and specialists
Job
Verbal and written communication skills
Analytical skills
Ability to gain critical information and present it effectively
Flexible and adaptable to changing requirements
Attention to detail
Ability to provide innovative ideas
Proactive, self-motivated and self-starting
Good Time management
Good team working skills
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