Role: Document Controller(SC cleared)
Location: Birmingham(3 days/week)
Duration: 6 months
Inside IR35 : PAYE
Job Description:
We have document control requirements in our cient's team, and we need to recruit a Document Controller full time (40 hrs) -initially for a period of six months, with the potential to extend, as we have seen in similar cases earlier. We require candidates to be available for a minimum of three days per week in office / site (happy to travel), Currently, the position is for Birmingham office.
Experience with Electronic Document Management Systems (EDMS) such as Asite, ProjectWise, AssetWise, and Autodesk are essential for a candidate to qualify for this role.
Responsible for managing company documents and project deliverables while also ensuring their accuracy, quality and integrity during the project lifecycle stages
Key tasks & Responsibilities:
Responsible for controlling the numbering, filing, sorting, and retrieving of electronically stored documentation produced by project teams
Ensure identification of documents and compliance with standard templates and formats
Perform quality and compliance checks on all documentation before issuing
Register and maintain documents in the Electronic Document Management Systems
Responsible for maintaining document registers and trackers
Ensure external engineering contractors follow the standard, procedures work instructions and specifications
Liaise with and distribute project related information with all levels of the project team and external parties
Prepare ad-hoc reports on projects when required
Manage project files from project start to close out
Manage transmittal of information between Company and Contractor and project and other company organisations ensuring appropriate database/log entries for tracking purposes
Ability to work accurately and efficiently.
Undertake Document Control trainings as and when required
Administrative dutiesNote: All the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. Our Client reserves the right to vary and add duties as necessary.
Skills & Experience required
Min 2 years relevant experience in a similar role in Document control and record management
Possess good knowledge in document control and management processes
Systematic and able to work under pressure
Must be able to communicate confidently in both written and spoken English.
Good knowledge of MS Office applications (Excel, Words, PowerPoint, Teams, SharePoint)
Good working knowledge Electronic Document Management System (EDMS) such as ProjectWise, AssetWise, Asite, Business Collaborator, Autocad and others
Adaptable to change
Good attention to detail
The ability to multitask
Highly organised
Able to work independently as well as in a team
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