Accounts Payable Assistant - 3 months contract
Location: Holborn, London (Hybrid)
Reporting To: Accounts Payable Manager / Finance Manager
About Nightcap
Nightcap is a leading UK hospitality operator with a portfolio of award-winning bars and experiential venues including The Cocktail Club, Dirty Martini, Blame Gloria, The Piano Works, Tonight Josephine and many more.
We operate across the UK and are passionate about delivering unforgettable guest experiences. Behind the scenes, our finance team plays a critical role in supporting our venues and ensuring the business runs smoothly.
We are looking for an enthusiastic and detail-oriented Accounts Payable Assistant to join our growing finance team.
The Role
This is an excellent opportunity for someone looking to develop a career in finance within an ambitious and fast-paced, multi-site hospitality business. You will support the Accounts Payable function, helping to ensure supplier invoices are processed accurately and payments are made on time. You'll work closely with suppliers, venue teams and colleagues across the wider finance department.
Key Responsibilities
Invoice Processing
- Process high volumes of supplier invoices accurately and efficiently.
- Match invoices to purchase orders and supporting documentation where required.
- Ensure invoices are correctly coded and authorised.
- Resolve invoice queries and discrepancies.
Supplier Management
- Respond to supplier enquiries in a professional and timely manner.
- Maintain positive relationships with suppliers.
- Reconcile supplier statements and investigate differences.
- Assist in resolving aged creditor balances.
Payments
- Support the preparation of weekly supplier payment runs.
- Ensure supplier records are maintained accurately.
- Assist with urgent and ad hoc payments when required.
Financial Control
- Maintain accurate and organised records.
- Support month-end close activities relating to accounts payable.
- Assist with balance sheet reconciliations.
- Ensure compliance with company procedures and financial controls.
Team Support
- Work closely with venue managers and department heads to resolve queries.
- Support wider finance team projects and process improvements.
- Assist with audit requests and information gathering when required.
About You
We're looking for someone who is:
- Highly organised and detail-oriented.
- Comfortable working with numbers and financial information.
- A strong communicator with a positive attitude.
- Able to manage multiple priorities in a fast-paced environment.
- Proactive and willing to learn.
- Confident using Microsoft Excel and other business systems.
Experience & Qualifications
Essential:
- Some previous experience in an accounts payable, finance administration or bookkeeping role.
- Good numerical and analytical skills.
- Strong attention to detail.
Desirable:
- Experience within hospitality, retail or a multi-site business.
- Experience using accounting software such as Sage, Access Financials, Netsuite or similar.
- Studying towards AAT or looking to begin a finance qualification.
What You'll Get
- Opportunity to develop your finance career within a growing business.
- Exposure to a wide range of finance activities.
- Supportive and collaborative team environment.
- Staff discounts across Nightcap venues.
- Hybrid working.
- Clear progression opportunities within the finance team.