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Apprentice Administrator

Buzzacott
Pay: £16,000.00 Text
Location: London United Kingdom
Category: Entry Level
Available from: Mar 2018
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02605210
2018-02-19 2018-03-19

Job Description

Location: near St Paul’s underground station, London.



Full job description (including responsibilities)



1 Administration (100%)




  1. To assist the Administration Manager to provide administrative support to the Charity Team.

  2. To ensure that all work is produced within agreed timescales, escalating to the Administration Manager where necessary.

  3. To support the administration team with their daily tasks, ensuring post, scanning and email filing is dealt with within agreed timescales.

  4. To take a proactive approach managing in-tray and keeping the administration team updated on any urgent pieces of work.

  5. To ensure client filing is kept up-to-date and that filing is done on a regular basis and files are archived when required.

  6. To support the administration team with the management of partner, director and manager level work.

  7. To amend and produce accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, with minimal typographical errors.

  8. To gain an understanding of Charity administration workflow, and work with the administrators to ensure workflow timescales are met.

  9. To support all members of the Charity team and provide administerial assistance as necessary.

  10. To ensure the Charity telephone system is appropriately covered at all times, escalating to the Administration Manager where necessary.



2. Performance & Operating Standards.




  1. To deal with any ad hoc reporting, as required.

  2. To assist the Administration Manager and Administrators in the timely production of any marketing related material or events planning.

  3. To assist the Administration Manager and Administrators with any work required as a result of planning for Charity marketing events.

  4. To ensure that amendments are made to client databases within agreed timescales.

  5. To provide cover in the absence of other Administrators.

  6. To ensure stationery supplies are appropriately stocked at all times.

  7. To produce documents from handwritten notes in the style and layout required by the author or as required to meet the firm’s standards.

  8. To save documents on the network according to the firm’s procedures, to ensure that other Administrators can gain access if required.

  9. To respect and maintain the confidentiality of the processed material and ensure that any regulations concerning security or confidentiality (such as safeguarding passwords) are complied with.

  10. To take an interest in the operation of the Charity Team so that you are aware of current work being dealt with by Team Members.



3 General




  1. To comply with and carry out all the firm’s policies and procedures, for example, timely submission of timesheets, understanding of health and safety procedures.


Personal Qualities :

The ability to use initiative and to work autonomously.



Skills Required :

  • GCSEs including A-C English and Maths, or equivalent

  • Previous experience as an Administrator

  • Type at a speed of 50 wpm, with excellent accuracy

  • Intermediate skills to make use of MS Office Suite



Desirable:




  • Type at a speed of 60 wpm, with excellent accuracy

  • Experience of working in professional services firm

  • Advanced skills to make use of MS Office Suite



Future Prospects :

A full-time opportunity may be available if the candidate excels in the role. A higher level apprenticeship available following successful completion of the initial apprenticeship, with WhiteHat.


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