employment 4 students - The UK's most visited student jobsite

Menu

This job is no longer available, please Click here to find other similar vacancies.

Apprentice Administrator

Mowmacre Hill Primary
Pay: £129.50 Text
Location: Leicestershire Leicester United Kingdom
Category: Entry Level
Available from: Jan 2018
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02565944
2017-11-24 2017-12-08

Job Description


  • To be the first contact point in school, receive visitors and maintain the visitor log.

  • Produce a range of documents from a variety of sources, using various software packages (e.g. outlook, excel, publisher and word).

  • Responds to correspondence from both standardised and non-standardised information, e.g. acknowledgements, requests for information, school email.

  • File documentations, after familiarisation with filing systems, in accordance with file location.

  • Opens, sorts and distributes incoming post and ensures dispatch of outgoing post in a timely manner.

  • Answers standard enquiries by telephone or in person from parents/pupils/community/ users/other employees, giving and resolving non-complex queries within areas of responsibility. 

  • Operation of office equipment, e.g. switchboard, visitor systems and photocopier.

  • Input information into database (e.g. ScholarPack MIS) and/or spreadsheets, extract information as directed.

  • Undertake routine cash handling duties, including receiving and recording payment (e.g. trips), issuing receipts and assisting with preparing for banking.

  • To assist in the raising of invoices and to pursue outstanding payments where directed.

  • Offer support in providing and organising refreshments for meetings.

  • Provide information to school staff and the wider community as requested.

  • To liaise between the school and community in administering and organise private lettings and community use of the premises.

  • Be prepared to undertake professional development and training including whole school inset and any statutory or mandatory training specific to the role.

  • Undertake any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined, subject to the proviso that any changes of a permanent nature shall be incorporated into the job description in specific terms, following consultation with the Recognised Trade Unions.



Health and Safety:




  • Carry out duties placed on staff by Health and Safety legislation.

  • Adhere to all Health and Safety policies agreed by the Trust.

  • Be aware of and adhere to C.O.S.H.H. Regulations (Control of Substance Hazardous to Health (Amendment) Regulations 1991.

  • Complete online H&S training related to the role and after suitable training, assist in the development of routine risk assessments of all aspects of responsibilities cover in the job description.


Personal Qualities :

  • Positive attitude to continuous improvement, making an effective and valuable contribution to the team.

  • Effective communication skills both written and verbal.

  • A willingness to embrace change.

  • Excellent planning and organisational skills.

  • Ability to prioritise work.

  • Problem solver.

  • Ability to research and gather information.

  • Attention to detail and accuracy.

  • Enjoy working in a creative environment as part of a team.

  • An appreciation of operating systems and software packages.

  • Integrity with a good understanding of the importance of confidentiality and an appreciation of the Data Protection Act.

  • Be mindful of Safeguarding principles and a willingness to develop this knowledge.

  • Able to keep calm in tricky situations.

  •  Self-motivated.

  • Commitment to Equal Opportunities.



Skills Required :

  • Good people skills.

  • The ability to work under pressure.

  • Good communication skills.

  • Good time management skills.

  • Able to use a range of Office products e.g. Word, Outlook, PowerPoint – some basic understanding of Excel.

  • Able to work effectively as a member of a team and with minimum supervision.

  • Understanding of Health and safety issues relevant to the post.



Future Prospects : The possibility of a permanent role within the team, taking on further responsibility and progression opportunities.

Apply Now

Enter your email address and we'll email you jobs like this!