Job Description
Range of job duties could include:
- Providing office support including customer and employee support
- Keeping well-organised filed and records of business activity
- Researching company data and archived reports
- Keeping computer databases up to date
- Interacting with clients either on the phone or in person
- Answering phones and connecting calls to the correct department
- Taking phone messages and passing them to the appropriate member of staff
- Following up on business communications, billing and ordering.
- Communicating with material suppliers and vendors
- Invoicing
- Using spreadsheets to track expenses and company spending
- Collecting and inputting company data
- Making travel arrangement for employees
- Leaning about the company's mission and available products/services
- Educating clients about what products/services are available and how to purchase them
- Building relationships with clients
- Sending faxes and emails
- Preparing documents by printing, copying and binding
- Writing and editing company correspondence
- Collecting and sorting post
- Assisting with minor technical support
- Acting as a personal assistant to the executive team
- Scheduling appointments and events
- Ordering office stationary and other supplies
- Preparing meeting rooms by setting up chairs and getting refreshments
- Participating in office meeting and taking minutes
- Giving feedback on office efficiency and suggesting possible improvements
- Being ready for any other admin tasks that are required.
Personal Qualities :
- Eagerness to learn & develop
Skills Required :
- Organised, ability to organise and attention to detail.
Future Prospects : Full time role as Office Manager.
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