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Apprentice Marketing Administrator

RWP Group
Pay: £150.00 Text
Location: Sussex Littlehampton United Kingdom
Category: Entry Level
Available from: May 2017
Finishes on: Ongoing Position
Type of work: Full Time, Indoor & Outdoor
Job reference: E02444839
Admin/Secretarial 2017-04-07 2017-05-02

Job Description

You will gain a Business Administration qualification from this apprenticeship.



We have a great reputation. We have been doing it for 23 years. We create marketing messages and material for clients big and small and we have fun doing it all.  We need someone who is in for the long haul, not looking for a stepping stone. You will:




  • Manage the diary of numerous people

  • Like taking responsibility

  • Like keeping things in order

  • Like reading and can write English correctly

  • Deal with all sorts of people - printers, designers and website programmers

  • Find all sorts of things on the internet and in the office

  • Organise timetables, suppliers and creative people

  • Sort data in Excel, create in PowerPoint and write in Word

  • Write, add, multiply, divide and subtract (accurately)

  • Enjoy liaising with clients

  • Be absurdly charming – to people ranging from publishers to Marketing Directors, on the phone and in person

  • Inhabit a sometimes very fast-moving world with occasionally (i.e. frequently) excitable colleagues

  • Perform duties that may fall outside your usual role

  • Comprehend the atmosphere and spirit in the office



Administrative Marketing duties:




  • Provide administrative support when setting up events

  • Expanding our reach through the web and social media

  • Use of WordPress website functions

  • Working on sales accounts

  • Market research

  • Basic typesetting

  • Proof reading and copywriting

  • Sending out bulk emails (distribution/segmentation/reporting)



Account management:




  • Chase quotes with client 1-2 days after quote has been sent

  • When quote accepted send confirmation, assess timetables

  • When job is in production ensure all jobs are running on time

  • Organise diaries / reminders for forthcoming appointments

  • Obtain voucher copies of any advertisements that have been done

  • Courtesy call client 1-2 days after they have received a job

  • Answer telephone; take and distribute messages to relevant member of staff

  • Check incoming emails – allocate to member of staff then file as appropriate

  • Enter jobs in the database

  • Request and collect quotes from various suppliers

  • Send outgoing email and then respond as required

  • Sort incoming job spec and allocate to appropriate person

  • Ensure all parties are aware of deadlines, costs and creative processes

  • Log into job management system and keep updated

  • Accompany staff on client meetings



General Administration:




  • Quoting a variety of jobs

  • Make up, completed and file job bags as required

  • Invoicing using Xero accounts Software

  • Credit control

  • Fielding customer calls and getting feedback

  • Set up new files

  • Ensure each week the freelancers with current jobs have given a sitrep, if not chase

  • Keep diary of jobs and alert clients to the delivery dates

  • Obtain testimonials where possible

  • Wrap / pack, weigh and label outgoing post and parcels.  

  • Keep all timings on jobs



Knowledge that will be accrued alongside your apprenticeship qualification include:




  • Xero accounts software

  • Quoting

  • Design software

  • Print production

  • Basic Artwork

  • Websites

  • Direct Marketing

  • Account management


Personal Qualities :

A sharp and enquiring mind who likes to work hard and enjoys learning and being part of the team.



Skills Required :

  • Excellent communication skills both verbal and written

  • Flexible, reliable and highly organised person

  • Excellent interpersonal skills

  • Ability to juggle multiple projects successfully

  • Happy chatting with clients over the phone



Future Prospects : This excellent opportunity to work for a marketing company which will provide exceptional learning opportunities.

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