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Finance Graduate (Assistant Sales Controller)

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Pay: £21500 - £28000/annum depending on experience
Location: West Midlands Solihull United Kingdom
Category: Graduate
Available from: Immediately
Finishes on: Ongoing Position
Type of work: Full Time And Part Time, Indoor , Daytime Work
Job reference: E01442424
Financial Services 2014-08-21 2014-09-05

Job Description

Our client, with strong brand names in the cosmetics FMCG sector worldwide, are looking to recruit a finance graduate to work from their UK head office in Solihull, West Midlands.

The role is working as an Assistant Sales Controller reporting into the UK Finance Manager as part of the finance and accounting team.

The purpose of the job is to provide effective, efficient and accurate administration of trade related rebates and discounts including training for the sales division on key processes. You will also be responsible for controlling the trade related balance sheet ensuring a transparent financial management of the company.

Main responsibilities

1. Financial Management
The job holder provides support and training to National Account Managers NAMs and Sales Administrators SAs in the effective, efficient and accurate administration of trade related costs. This involves routine administration covering invoice coding and processing, reconciliation of relevant balance sheet accounts, management and consumption of prior year provisions, and correction of mispostings in SAP . In addition, he she will review the balance sheet with NAMs regularly to identify unused provisions available for release, maintaining sufficient records to successfully defend any future customer driven audit queries.

The incumbent will be required to constantly review systems and processes for areas of improvement in the management of trade spend.

2. Operational Support Month end Closing
The job holder will be responsible to review and challenge open orders in reporting vs. realistic deliveries with the Customer logistics team CLE team in the last week before month closes to give the sales management the most realistic view of the sales numbers. Additionally the jobholder will adjust provisions made for promotional spends after sales teams reconciliations. Thereby the jobholder challenges and checks randomly the sales teams calculations. After the month has closed the jobholder is responsible to report the sales numbers in the official reporting system CIS.

3. Price Deliver Query provisions management
The jobholder ensures that on a monthly basis provision for outstanding price delivery queries are taken. After crediting the price delivery queries by the responsible departments the jobholder ensures the provisions are released accordingly.

4. Reporting
The jobholder reports the status of delivery claims to the CLE team and ensures time processing of the delivery claims in a monthly update meeting. Any deviation from agreed 3 month processing deadlines will be reported to the line manager with immediate effect. On a monthly basis the jobholder reports the latest Workflow processing status to the Sales team and the Management Team.

5. Support Guidance to Sales Administration
The jobholder is supporting the Sales Administration team with their work. Additionally the jobholder supports the Sales Administrators in setting unique standards in the Sales Team of administrative tasks like Storing of Customer agreements, epost data, Workflow processing documentation in invoice trackers. In a monthly meeting new, improved ways of working will be discussed together with the Sales Administrators.

6. Annual accounts and statutory audit
The job holder supports the preparation of the annual audited financial statements as the key point of contact for external auditors in providing the required trade spend information.

7. Budget Management
The jobholder supports adjustment of provision accruals as required to ensure accurate budgeting of trade spend. The incumbent oversees the accounting and reconciliation of royalty payments on a quarterly basis.

8. Holiday cover
The incumbent provides holiday cover for the Business Controller ROI. From time to time he she may be asked to cover specific tasks of the Sales Controller.

9. Health and Safety
To comply with the Health Safety policies and procedures

QUALIFICATIONS

2.1 or above in Business, Finance, Accounting, Economics or other related degree course

Placement year in finance or up to 2 years relevant work experience post graduation in a FMCG or similar business

Part qualified in CIMA or looking to study for CIMA ACCA

Strong analytical skills
Attention to detail
Prioritisation to ensure all key deadlines are met
Strong communicator
Spread sheet skills in MS Excel
Use of Integrated Systems
Has a good business sense, likes business topics, not just interested in finance

Financial accounting or controlling experience in practice or industry
Knowledge of IFRS, IAS, UK GAAP
Collaborative Team player
Action oriented
Pragmatic
Organised
Tenacious
Positive change orientation
MS office excel, powerpoint, word
SAP CO FI, SAP BI

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